IEP Management That Fits Your District: A Guide to Proximity Learning’s Special Education Services

IEP management, the work of keeping every Individualized Education Program (IEP) accurate, on schedule, and in compliance, is the backbone of any special education program. When evaluations stall, caseloads pile up, or a specialist role sits empty, students feel it first.

The good news? You don’t have to fill every gap on your own.

Proximity Learning offers four special education services that districts can use individually or combine into one complete program. Each one is customized to help struggling kids meet their milestones, whether you need a single case manager or a full wraparound team.

Why IEP Support Matters More Than Ever

Special education is growing, and so is the work that comes with it. Every IEP needs timely evaluations, accurate documentation, regular progress monitoring, and the right specialists to deliver services.

Staffing hasn’t always kept pace. Many districts have more IEP paperwork than special educators to handle it, and specialist roles like school psychologists and speech-language pathologists are some of the hardest to fill.

“When students are in the classroom, if there is not a teacher in front of them, they’re not receiving the services that their IEP says they need to be successful. So when we are able to partner and provide those services virtually, then students know that the school cares.”

-Dr. Evette Riley-Allison, Director of Special Services, Proximity Learning

It’s a real challenge, but also an opportunity. With the right partner, districts can close service gaps quickly and give their on site teams room to focus on students.

Proximity Learning’s 4 Special Education Services

Every Proximity Learning professional is state-licensed and certified for the role they fill. Services are available for all grade levels, K-12, and they’re delivered live, never pre-recorded.

Here’s how each service works:

• Evaluations – Licensed school psychologists conduct initial evaluations and reevaluations, then prepare compliant reports that your IEP team can act on.

Best for districts that:

• Have a backlog of pending evaluations
• Are facing tight federal or state evaluation timelines
• Don’t have a school psychologist on staff, or need extra capacity

How it’s customized: We match evaluators to your state requirements and work within your district’s referral process and timelines.

•  Case Management – Virtual case managers oversee the entire IEP process from start to finish. They keep documentation compliant, coordinate IEP meetings, and make sure every team member, from related service providers to families, stays in the loop.

“One of the administrators said that their teachers actually thanked them for partnering with Proximity because the teachers there in brick and mortar only needed to focus on instruction, and they were able to not only focus on the paperwork of the case management.”

-Dr. Evette Riley-Allison, Director of Special Services, Proximity Learning

Best for districts that:

• Have a case manager vacancy or a mid-year caseload gap
• Need help completing outstanding IEPs
• Want to reduce paperwork so special education teachers can focus on instruction

How it’s customized: Case managers align with your existing IEP processes, forms, and evaluation timelines, so nothing falls through.

1. Special Education Instruction – Certified special education teachers deliver live, specially designed instruction, accommodations and progress monitoring.

This is our synchronous instruction model. Students sit in their regular classroom with a facilitator, a district-staffed aide who takes attendance, supports behavior, and partners with the teacher. The livestream certified teacher teaches in real time on screen, so students can ask questions, get feedback, and build a real relationship with their teacher. That’s a big difference from click-through, pre-recorded courses. We’re proudly anti-asynchronous because students learn their best when they’re actively engaged with a live teacher. “These are not pre-recorded lessons that your students are going to have to put headphones on, push play, and they’re just watching a video. They are actually having two-way interactions. They are engaging in live time with their teachers. Teachers are calling them by name. They are building a relationship.”

• Dr. April Willis, Proximity Learning

Best for districts that:

• Have an unfilled special education teaching position
• Need small-group instruction for students with similar needs
• Want consistent, certified instruction instead of a rotating string of substitutes

How it’s customized: Teachers adapt instruction to each student’s IEP goals using visual supports, guided supports, and assistive technology.

• Related Services – Licensed speech-language pathologists (SLPs) and occupational therapists (OTs) deliver virtual therapy sessions aligned to each student’s IEP goals.

Best for districts that:

• Can’t find SLPs or OTs locally
• Have students missing required therapy minutes
• Need extra capacity during peak evaluation or IEP seasons

How it’s customized: Therapists build session schedules around your school day and track progress toward each student’s specific goals.

How the Services Differ at a Glance

Customized to Help Struggling Students Meet Their Milestones

No two districts have the same needs, so no two Proximity Learning programs look the same. Instead of a one-size-fits-all package, we help you build your own roadmap.

“We are not a one-size-fits-all type of company.”

-Dr. April Willis, Proximity Learning

Here’s how it works:

1. Identify your gaps. We start by learning where your special education program needs support most.
2. Choose your services. Pick one service or combine several for a full wraparound approach.
3. Get matched with licensed professionals. Every provider is certified in your state and subject area.
4. Align with your systems. Our team works inside your existing IEP processes, forms, and timelines.
5. Adjust as you go. As caseloads change mid-year, your program can scale up or down.

What That Looks Like in Real Districts

• A small rural district adds a school psychologist for evaluations only.
• A mid-size district fills a mid-year case manager vacancy while it recruits locally.
• A large district combines case management, instruction, and therapy with one provider and one point of contact.

Working with a single provider also means simpler oversight. Instead of juggling multiple vendors, your team gets one partner who understands your whole program.

Want to see it in action? Carlsbad Public Schools uses Proximity Learning’s special education services to help struggling kids meet their milestones. Hear how it’s made a difference, straight from the educators and administrators who see it first hand.

Frequently Asked Questions About IEP Management

What is IEP management?

IEP management is the process of creating, updating, tracking, and documenting each student’s Individualized Education Program. It keeps services on schedule and ensures your district stays compliant with local, state, and federal requirements.

Can we choose just one service?

Yes. Every service works on its own, and you can add more at any time.

Are Proximity Learning’s professionals licensed in our state?

Yes. Every teacher, case manager, psychologist, and therapist holds the credentials required to work in your state and role.

How is virtual special education instruction different from an online course?

Our instruction is synchronous, meaning a certified teacher teaches live while students learn in their classroom with a facilitator. Students interact with their teacher in real time instead of pre-recorded lessons.

How quickly can we fill a vacancy?

Most districts can fill a role in days, not months, so students don’t lose valuable service time.

Which grade levels do you serve?

All grade levels, kindergarten through 12th grade.

Build Your Special Education Roadmap

Every student deserves the support their IEP promises. With the right partner, your district can close service gaps, stay compliant, and give your team the breathing room it needs.

Ready to find the right mix of services for your students?

Contact Proximity Learning to build a special education program tailored to your district.